condense Samuel's text on the organizing team

1 files changed, 2 insertions, 28 deletions

diff --git a/Events/RFP.mdwn b/Events/RFP.mdwn
index 95aabb19..bae0fa5a 100644
--- a/Events/RFP.mdwn
+++ b/Events/RFP.mdwn
@@ -7,35 +7,9 @@ the bill. Please submit proposals to the [[BoardOfDirectors]].
 ## Organizing team
 
 Organizing a medium-size event like XDC requires the work of several people,
-don't expect that could be done by one or two persons.
-
-The number of tasks are manageable by a small team (1-2 people) when drafting
-the RFP, securing the venue, creating the website and take over social network
-accounts from previous year's organizing team, communicating with the X.org Foundation Board of Directors, to name a few.
-
-However, the work load is significantly bigger about one month before the event and it's increasing as the event is closer:
-designing printed materials (posters, badges, signs, etc), print them, organizing social events like welcome party
-and sightseeing activity on Saturday, organizing sponsored social events if any,
-check the video/audio system of the venue, check the video streaming and recording system is
-working properly, ensure the spaces booked in the venue are like expected (check if there
-is need to buy/rent some additional material), coordinate everything with the venue staff,
-setup the venue the day(s) before, etc.
-
-The work load is even bigger during the conference. There should be local people at
-the registration desk full-time because attendees usually about local info (restaurants, hotels, tourism advices) or
-any other relevant info. On the stage, one person should take care of speakers needs like helping with audio/video setup.
-It could be nice if there is other person(s) in charge of the microphones for QA minutes, and another person checking
-that meetings and workshops happening in the second room are running well and they don't need anything.
-
-Don't forget real-time communication with the audience, including remote attendees: one person should be in charge of
-social networks and/or other communication channels like the events mailing list among others.
-
-More than one role can be assigned to the same person but it is better if they are shared among several people.
-
-In summary, even with the help of the venue staff, the organization team needs to be minimum of 4-5 people during the event, possibly more in order
-to rotate them but it depends on what kind of services are provided by venue staff. A good idea is to have volunteers
-from the local university/college to help during conference days.
+don't expect that could be done by one or two persons. 1-2 people are enough for planning and preparing the conference, but the workload is signifincantly bigger in the month leading to the conference to get everything sorted, prepared and set up - you don't want to debug video in the first talk and print badges when the attendees show up!
 
+For the conference itself, even with the help of the venue staff, the organization team needs to be minimum of 4-5 people during the event: Registration (late arrivals and answering attendee questions), handling video recording, taking care of speakers and running the Q&A (need at least 2 mic runners) and generally making sure things work smoothly. You need to know where you get all these volunteers from.
 
 ## Venue