Xorg BoD minutes 2023-12-13

4 files changed, 123 insertions, 0 deletions

diff --git a/BoardOfDirectors/IrcLogs.mdwn b/BoardOfDirectors/IrcLogs.mdwn
index f14eae61..715bf523 100644
--- a/BoardOfDirectors/IrcLogs.mdwn
+++ b/BoardOfDirectors/IrcLogs.mdwn
@@ -385,3 +385,4 @@ Meetings are held every second Thursday.
 * [[Nov. 01|BoardOfDirectors/IrcLogs/2023/11-01]]
 * [[Nov. 15|BoardOfDirectors/IrcLogs/2023/11-15]]
 * [[Nov. 29|BoardOfDirectors/IrcLogs/2023/11-29]]
+* [[Dec. 13|BoardOfDirectors/IrcLogs/2023/12-13]]
diff --git a/BoardOfDirectors/IrcLogs/2023/12-13.mdwn b/BoardOfDirectors/IrcLogs/2023/12-13.mdwn
new file mode 100644
index 00000000..e76fe214
--- /dev/null
+++ b/BoardOfDirectors/IrcLogs/2023/12-13.mdwn
@@ -0,0 +1,76 @@
+[[!format txt """
+[11:00:43] [connected at Wed Dec 13 11:00:43 2023]
+[11:00:43] [I have joined #xf-bod]
+[11:00:56] <cmichael> lol
+[11:01:42] <Lyude> rg3igalia, ivyl, anholt, sima, mfilion - role call
+[11:01:54] * sima waves
+[11:02:08] <rg3igalia> hi
+[11:02:59] <sima> Lyude, for agenda, need to get the two expense reports approved I guess
+[11:04:32] <Lyude> okie! Agenda for today: XDC, expense reports, SFC stuff is probably on hold until next year
+[11:04:36] <Lyude> I think that's basically it?
+[11:05:30] <rg3igalia> yep, plus a couple of procedural things I'd like to talk about
+[11:05:45] <Lyude> we only have 4 people right now as well so we might need to poke someone via email for the last vote on the expense reports
+[11:05:50] <Lyude> but yeah rg3igalia do you want to go first?
+[11:06:01] <rg3igalia> sure
+[11:06:11] <rg3igalia> the tally for xdc 2023 has already been sent by Sam
+[11:06:50] <rg3igalia> it amounts to 5547 euros, can we vote to approve that?
+[11:07:10] <sima> I thought we pre-approved substantially more, so defo +1
+[11:07:27] <Lyude> yeah - +1 from me, but I think we'll need to poke via email for the last vote
+[11:07:27] <rg3igalia> +1 from me of course
+[11:07:33] <cmichael> +1
+[11:07:50] <sima> Lyude, that's 4 with your secretary deciding vote that's enough
+[11:07:55] <Lyude> oh right oops
+[11:08:01] <Lyude> sorry i am still a little sleepy :)
+[11:08:10] <sima> rg3igalia, Lyude since ivyl is on vacations iirc can either of you forward this to spi so it's not stuck longer?
+[11:08:21] <Lyude> sima: sure thing
+[11:08:38] <sima> I guess emma would know too
+[11:08:42] <rg3igalia> thanks!
+[11:09:09] <rg3igalia> second thing is, I already uploaded the split xdc 2023 videos to a separate playlist in our youtube channel
+[11:09:17] <sima> can we also vote on the one travel expense report while we're at it? rg3igalia cmichael does it match roughly what we pre-approved?
+[11:09:51] <Lyude> sima: +1 from me
+[11:09:52] <rg3igalia> I should ping alyssa to publish that in our mastodon account so people know they're available just in case they're not subscribed
+[11:10:02] <sima> that was was stuck in mailing list moderation since nov 9 :-(
+[11:10:04] <cmichael> sima, wfm, +1
+[11:10:09] <rg3igalia> let me take a look, I didn't even look at it, yes
+[11:10:12] <sima> +1 from me too
+[11:10:16] <rg3igalia> that was another thing I wanted to raise
+[11:10:35] <sima> Lyude, maybe someone should look at list moderation once in a while ...
+[11:11:07] <Lyude> agh, I will definitely try to be on top of it more often, does anyone else also want the password for it?
+[11:11:46] <sima> I think I have it, just executive dysfunction or something :-/
+[11:12:03] <sima> rg3igalia, just quickly looked, it's actually a bit below if I read it all right
+[11:12:10] <rg3igalia> it's below, indeed
+[11:12:20] <rg3igalia> +1 from me
+[11:12:37] <cmichael> with GSoC/EVoC finished until next year, I could handle some mailing list moderation duties if desired
+[11:12:41] <sima> Lyude, ^^ I guess can you also make sure that one gets forwarded and not stuck another month?
+[11:12:43] <Lyude>  executive dysfunction squad
+[11:12:50] <Lyude> cmichael: that would definitely help!
+[11:13:04] <rg3igalia> regarding the mailing list queue, I've set myself a weekly task to unblock stuck messages, but if I'm on vacation it's good that someone else is looking from time to time
+[11:13:14] <Lyude> sima: responding to the expense report you mean?
+[11:13:15] <rg3igalia> it should be a distributed reponsibility
+[11:13:29] <cmichael> Lyude, happy to help :) just shoot me a quick email w/ any details I may need and I'll make it part of a daily routine
+[11:13:40] <Lyude> hm, i'l try setting it as weekly for myself too. dunno why I didn't think of that before
+[11:13:43] <sima> Lyude, forwarding to spi to make sure it gets paid out
+[11:13:50] <Lyude> sima: ah yes gotcha
+[11:14:33] <sima> rg3igalia, I guess we should also check whether we got travel expenses from everyone and maybe poke people to make sure it's not stuck?
+[11:14:40] <Lyude> cmichael: and np, will do
+[11:14:51] <cmichael> Lyude, sounds good :)
+[11:14:58] <rg3igalia> sima: sure, I'll do that
+[11:15:03] <sima> rg3igalia, thx
+[11:15:49] <rg3igalia> also ping regarding the message from matt turner, to which I replied late because it got stuck in the ML
+[11:16:00] <rg3igalia> just in case anybody has something worth adding to that thread
+[11:16:02] <Lyude> yeah i saw after you responded with it
+[11:16:14] <Lyude> spi just very slow and sfc > spi
+[11:17:22] <rg3igalia> I don't have anything in my agenda for this week
+[11:17:52] <Lyude> i guess that's basically it if we approved all the expenses
+[11:18:01] <Lyude> anyone have anything else?
+[11:18:40] <cmichael> just Happy Holidays Everyone !! :)
+[11:19:15] <Lyude> the x.org foundation requires all of you to have an excellent holiday
+[11:19:22] <cmichael> hehehe
+[11:19:32] <rg3igalia> same! see you next year (btw I will also be off on the 27th)
+[11:19:33] <Lyude> :P, I guess that is it for the meeting everyone. thanks for coming!
+[11:20:12] <rg3igalia> 👋
+[11:24:36] <mfilion> man I'm 20 minutes late and meeting already done. sigh, sorry about that.
+[11:25:03] <Lyude> np
+[11:25:11] <Lyude> wasn't much to discuss anyway
+"""]]
+[17:30:16] [disconnected at Wed Dec 13 17:30:16 2023]
diff --git a/BoardOfDirectors/MeetingSummaries/2023.mdwn b/BoardOfDirectors/MeetingSummaries/2023.mdwn
index b1330ffa..22b33330 100644
--- a/BoardOfDirectors/MeetingSummaries/2023.mdwn
+++ b/BoardOfDirectors/MeetingSummaries/2023.mdwn
@@ -18,3 +18,4 @@
 * [[Nov. 01|BoardOfDirectors/MeetingSummaries/2023/11-01]]
 * [[Nov. 15|BoardOfDirectors/MeetingSummaries/2023/11-15]]
 * [[Nov. 29|BoardOfDirectors/MeetingSummaries/2023/11-29]]
+* [[Dec. 13|BoardOfDirectors/MeetingSummaries/2023/12-13]]
diff --git a/BoardOfDirectors/MeetingSummaries/2023/12-13.mdwn b/BoardOfDirectors/MeetingSummaries/2023/12-13.mdwn
new file mode 100644
index 00000000..8668dbba
--- /dev/null
+++ b/BoardOfDirectors/MeetingSummaries/2023/12-13.mdwn
@@ -0,0 +1,45 @@
+Summary of the 13 December 2023 meeting of the [[X.Org Foundation|XorgFoundation]] [[Board of Directors|BoardOfDirectors]]
+Full IRC meeting logs are posted at [[BoardOfDirectors/IrcLogs/]]
+
+## Attendees
+
+Present:
+Sima Vetter,
+Lyude Paul,
+Christopher Michael,
+Ricardo Garcia
+
+Guests:
+
+Absent:
+Mark Filion,
+Alyssa Rosenzweig,
+Emma Anholt,
+Arkadiusz Hiler,
+
+## Summary
+
+Agenda: XDC, SFC, mailing list queue
+
+## Items discussed
+
+[[!format txt """
+ITEM: XDC
+Board approved expense tally from organizers for 2023, and one set of travel
+expenses. As well, videos for XDC2023 have been uploaded to our youtube
+channel.
+ACTIONS:
+STATUS: Pending
+
+ITEM: SFC
+Our contact at SFC is currently on vacation until next year, but we should be
+finally on track for having this figured out at the start of next year
+ACTIONS:
+STATUS: Pending
+
+ITEM: Mailing list queue
+Going to rotate the responsibility of checking the x.org mailing lists more
+often so we don't have any more emails getting stuck in the moderation queue
+ACTIONS:
+STATUS: Done
+"""]]