Exchange steps 6 and 7 and mention mailing list moderation tasks

1 files changed, 2 insertions, 2 deletions

diff --git a/BoardOfDirectors/Elections.mdwn b/BoardOfDirectors/Elections.mdwn
index a74e9707..24140f54 100644
--- a/BoardOfDirectors/Elections.mdwn
+++ b/BoardOfDirectors/Elections.mdwn
@@ -59,9 +59,9 @@ Please also look at the [[documentation for the members.x.org site|https://gitla
 8 | Results published to the membership
 """]]
 
-1. Create announcement that the election process will begin soon, and send it to the following mailing listsL <events@lists.x.org>, <xorg-devel@lists.x.org>, <wayland-devel@lists.freedesktop.org>, <dri-devel@lists.freedesktop.org>, <mesa-dev@lists.freedesktop.org>, <amd-gfx@lists.freedesktop.org>, <etnaviv@lists.freedesktop.org>, <freedreno@lists.freedesktop.org>, <nouveau@lists.freedesktop.org>, <intel-gfx@lists.freedesktop.org>, <libre-soc-dev@lists.libre-soc.org>, <elections@x.org>, <members@x.org>, and <xorg@lists.freedesktop.org>. The purpose of this announcement is to have the existing members renew their membership and encourage new members to join that want to vote in the election, and to let everyone know the deadline for new memberships and renewals.
+1. Create the new annual membership period on [[https://members.x.org/]]. The starting date can be set to the same day this happens, and the ending date can be a few months after the new 1-year period theoretically ends. It's important that the membership period name contains some indication that memberships are renewed every year, for example by including the month number in the opening and closing dates. Past evidence shows not every member or potential member is aware of the fact that memberships last one year. A membership period named "2020-2021" may be understood as covering both 2020 and 2021 (2 years), while a membership period named "03/2020-03/2021" makes it clear it's for one year and may be about to expire.
 
-1. Immediately after the announcement create the new membership period on [[https://members.x.org/]]. The starting date can be set to the same day this happens, and the ending date can be a few months after the new 1-year period theoretically ends.
+1. Create announcement that the election process will begin soon, and send it to the following mailing listsL <events@lists.x.org>, <xorg-devel@lists.x.org>, <wayland-devel@lists.freedesktop.org>, <dri-devel@lists.freedesktop.org>, <mesa-dev@lists.freedesktop.org>, <amd-gfx@lists.freedesktop.org>, <etnaviv@lists.freedesktop.org>, <freedreno@lists.freedesktop.org>, <nouveau@lists.freedesktop.org>, <intel-gfx@lists.freedesktop.org>, <libre-soc-dev@lists.libre-soc.org>, <elections@x.org>, <members@x.org>, and <xorg@lists.freedesktop.org>. The purpose of this announcement is to have the existing members renew their membership and encourage new members to join that want to vote in the election, and to let everyone know the deadline for new memberships and renewals. For this and future email communications it's **very important** to make sure messages sent to, at least, the basic non-project mailing lists at x.org like "events", "members" and "elections" are not blocked in the queue. There are multiple ways to make sure these messages go through. If the person sending the email is subscribed to the mailing list, that increases the chances a lot and likely makes this a no-op. In addition, the person sending the email can access the list moderation panel at <https://foundation.x.org/cgi-bin/mailman/admindb/LIST_NAME> (e.g. <https://foundation.x.org/cgi-bin/mailman/admindb/events>) and Accept every message they have sent related to this topic. Credentials for these moderation panels can be found in the bod-archive repo.
 
 1. Create announcement that the nomination period has begun, and send it to the mailing lists outlined in step #6 when the nomination period begins.  The purpose of this email is to solicit nominations, to let people know the people know how the election process works, who the current directors are and who is leaving, how to nominate yourself and/or others, and announce the deadlines for nominations.